Booking Software for Walking and Driving Tours

Jarod LaFalce

Co-Founder / COO of BookingTerminal

Published on: November 25, 2025 | Estimated Read Time: 6 minutes

Whether you run walking tours in a busy city or historical driving tours through the countryside, you know how quickly managing bookings can become a headache. Overlapping start times, private versus group tours, and managing all guest communications can quickly turn a busy schedule into chaos. Throw different pricing options and add-ons into the mix and it's easy to see why tour operators struggle to stay organized.

BookingTerminal's online booking software is built specifically with walking and driving tours in mind. It gives you clarity, control, and a seamless booking experience for your guests — without the headaches of spreadsheets, manual scheduling, or a bloated platform.

Smart Scheduling with Resource Management

Overlapping tour times? Private groups vs. public tours? Different capacity levels by tour? It's a lot to keep straight.

BookingTerminal handles it all. The system can manage multiple tours at once and automatically adjusts availability as customers schedule their private or group tours. Whether you're running small walking tours or a fleet of vehicles for your driving tours, BookingTerminal keeps everything organized so you and your team don't have to.

Customizable Price Options

Many operators market their tours differently and to a variety of people. Some might have a single ticket option for people to choose from. Others have varied pricing for options like adults, children, seniors, students, or VIP guests - and calculating it manually gets messy fast.

BookingTerminal lets you set multiple, customizable price options with clear labels and specific pricing. Apply discounted child or senior rates, group packages, or VIP pricing automatically at checkout. Guests always see the correct price, and your team doesn't have to double-check numbers, make manual adjustments, or use one-size-fits-all labels.

Transparent, Low Fees

Hidden fees frustrate both your team and your guests.

With BookingTerminal, your customers pay just a 3% fee on online bookings. If they call you and you enter the booking directly into your dashboard, there's no booking fee at all — and no surprise charges. After all, what's convenient about you having to do the booking yourself?

There are no monthly fees, setup fees, or anything else. Operators and guests always know exactly what to expect, making your tours simple, transparent, and fair.

Seamless Add-Ons for Tours

Want to offer trip protection, lunch, photos, or other extras? BookingTerminal makes it easy.

Guests select add-ons as they check out, and the system updates totals automatically. No messy spreadsheets, back-and-forth emails, or forgotten charges. Maximize revenue while giving your guests a smooth booking experience.

Automated Guest Communication

Confirmations, reminders, follow-ups — keeping in touch with every guest can take hours.

BookingTerminal automates all of it. Send customized confirmations immediately after booking with all the logistical details your guests need. Then, at whatever interval you choose before the tour — 24–48 hours, 72 hours, same-day, whatever works for you — automated reminders go out to reduce no-shows. After the tour, your follow-up message is sent automatically to collect reviews and encourage guests to spread the word. That way your team stays focused on running great tours instead of managing inboxes.

High-Touch Support for Tour Operators

Switching to or onboarding a new software can feel overwhelming - at BookingTerminal, we try to minimize this feeling.

BookingTerminal provides full implementation support and a dedicated account manager. From initial setup to busy season assistance, we are here every step of the way to ensure your system works perfectly for your business and so you can focus on what you do best: providing your guests with a fantastic experience.

Conclusion

Operating walking and driving tours is complex, but managing bookings doesn't have to be. BookingTerminal brings everything together — scheduling, pricing, add-ons, automated communication, and dedicated support — in a single platform built for tour operators.

No more double bookings, messy spreadsheets, or endless emails. Just a simple, powerful system that keeps your tours running smoothly and your guests happy.