Booking Software for Solo Tour Operators

Jarod LaFalce

Co-Founder / COO of BookingTerminal

Published on: October 23, 2025 | Estimated Read Time: 6 minutes

Introduction

Being a solo tour operator means balancing growth with staying in control. More offerings, overlapping times, and varying group minimums can make scheduling a headache. You don’t want double bookings, and you want every tour to be worth your while — but it can feel like no software is built to handle the complexity of your business.

That’s where BookingTerminal comes in. Don’t settle for software that requires constant manual adjustments or oversimplifies your operations. With BookingTerminal, you get the advanced settings you need to manage multiple offerings, enforce minimums, and keep your bookings running smoothly — and when you get onboarded, we’ll help set it all up for you so it’s ready to go from day one.

Smart Scheduling for Overlapping Offerings

When you’re a solo operator, your time is your most valuable resource — and managing overlapping tours can get complicated fast. Maybe you offer tour start times every 30 minutes, but your tour actually lasts two hours. Or perhaps you run multiple offerings with the same time slots but can only be in one place at a time.

With BookingTerminal, your schedule stays organized automatically. Our advanced capacity and resource settings ensure that when one tour is booked, any conflicting time slots or overlapping offerings are blocked off instantly — no manual calendar juggling. At the same time, we keep that booked slot open for more people to join in, helping you fill seats and maximize every opportunity.

Whether you’re offering group tours, private experiences, or both, BookingTerminal adapts seamlessly behind the scenes so you can keep your tours running smoothly without ever worrying about double bookings.

Set Minimums and Reduce Refunds

Many solo operators know the pain of scheduling a tour that doesn’t hit the minimum number of guests that you require. Rather than taking bookings, realizing you can’t make it profitable, and refunding later, BookingTerminal lets you take control upfront.

You can set minimum and maximum ticket thresholds for any availability — whether it’s the first group booking or subsequent customers. This means you can enforce your requirements upfront, protecting your time, revenue, and credit card processing fees without extra manual work.

High-Touch Setup and Ongoing Support

With BookingTerminal, you don’t have to figure it all out yourself. When you come onboard, our team builds a customized dashboard that’s aligned with your specific offerings, scheduling rules, preferences, and other operational needs from the start.

Once you’re live, your dedicated BookingTerminal account manager is always there to help with adjustments, questions, or new ideas as your business grows. We don’t just hand you software — we partner with you to make sure it’s working exactly the way you need it to.

Low Fees, Higher Conversions

High booking fees can be a reason customers don’t convert. With many platforms charging 6% or more on online bookings — and sometimes even for direct dashboard bookings — those missed conversions and added costs build up quickly. And for solo operators, every booking counts.

BookingTerminal takes a different approach — transparent and low. We charge a 3% fee on online bookings only, which is lower than most competitors. You’ll convert more customers at checkout and keep your full margins when adding bookings manually through your dashboard.

It’s a structure designed to help you convert more customers and keep more of what you earn, without sacrificing the simplicity or power of your system.

Conclusion

Running tours solo is challenging enough without worrying about complicated software, double bookings, or losing revenue on minimums and fees. BookingTerminal gives you the tools, support, and flexibility to manage your schedule, enforce requirements, and maximize bookings — all while keeping operations simple and intuitive.